How to Save Zoho Workspace Emails Securely to a Local Drive or Cloud

Businesses like Zoho Workspace for their email needs. It’s a good idea to back up your emails, though, just as with any cloud service. You might wish to save emails on your computer for recordkeeping, legal reasons, or to be able to retrieve them while you’re not connected to the internet. Or you could want to put them in a secure cloud space that you own.

This article will show you how to safely preserve emails using Zoho Workspace. You’ll discover two ways to do it: one by hand and one with ViceVersa IMAP Backup and Restore Software. Let’s get going.

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What is Zoho Workspace?

Zoho Workspace is a cloud-based set of tools for email, working together, and getting things done at the office. It is a part of the wider Zoho ecosystem and is utilized by many small and large organizations, freelancers, and startups.

The main parts of Zoho Workspace are:

• Use Zoho Mail for business email.
• Zoho Docs enables the creation and storage of spreadsheets, presentations, and documents.
• Zoho Calendar, Tasks, and Notes are designed to assist you in managing your daily responsibilities.
• Tools enable teams to share, chat, and work together in real time

A lot of people choose Zoho Workspace because it has a clean design, no ads in email, great security, and low prices.

Zoho has all of these features, but it doesn’t promise that your data will be stored forever. That’s why you should store your Zoho emails on your local drive or in the cloud in a safe way. Regular backups ensure that you have complete control over your business data.

Why Save Zoho Workspace Emails?

Before we tell you about how to do it, here’s why you should back up your emails:

• To stop losing data by accidentally deleting it
• To preserve a local archive for compliance
• To read emails without being online
• To change or move to a different email service
• To keep your account from being locked or your service from going down

Zoho doesn’t let you keep anything forever. If you remove an email or keep your account inactive, your data can be lost.  Saving your emails outside Zoho is a sensible move.

Manual Method to Save Zoho Workspace Emails Securely to a Local Drive or Cloud

You can utilize Zoho Mail’s POP/IMAP capability with email clients like Outlook or Thunderbird to save your emails manually.

Step 1: Enable IMAP in Zoho

1. Sign in to your Zoho Mail account
2. Open Settings
3. Click on Accounts for Mail
4. Allow IMAP Access

Step 2: Configure Zoho in Outlook or Thunderbird

1. Open your desktop email client
2. Add a new email account
3. Set up IMAP like this:
   • Incoming Server: imap.zoho.com
   • Port: 993
   • Encryption: SSL
   • Outgoing Server: smtp.zoho.com
   • Port: 465Encryption: SSL
4. Enter your Zoho email address and app-specific password (not your regular password)

Step 3: Download and Export Emails

Your Zoho emails will sync after you connect. You can now:

1. Put emails in local folders
2. Export messages as EML or PST files
3. Use the export feature in Outlook to make a backup of all your data.

Limitations

• Needs to be done by hand
• It only backs up emails, not contacts or calendars.
• Can be slow with huge mailboxes
• No scheduling or automation
• Only works on desktops

This way of backing up is fine for when you only need to do it once in a while. But if you need something automatic, trustworthy, and scalable—use backup software.

Save Zoho Workspace Emails Securely to a Local Drive or Cloud with Expert Tool

Individuals who desire full control over their email data can utilize ViceVersa IMAP Backup and Restore Software. It uses IMAP to connect to your Zoho Workspace and download emails straight to your PC or external drive. You can also restore them when needed.

Important Features

• One click saves all of your Zoho email folders.
• Keep emails in their original format with metadata
• Make a backup to a USB drive, a local drive, or a cloud folder.
• Allows for scheduled backups (daily, weekly, monthly)
• Send emails back to Zoho or another IMAP account
• Easy to install and light
• Works on all Windows versions

Here is how it works:

• Download the ViceVersa IMAP Backup and Restore Tool.
• Please log in to access your Zoho Workspace account.

• Choose between backing up a single folder or multiple folders.

• Select the output format.

• Choose the location where you intend to store it.
• Press the “Backup Now” icon.

Wrapping Up

It’s not hard to save Zoho Workspace emails. Whether you prefer the manual way or want a robust tool like ViceVersa IMAP Backup and Restore, you now have options.  Protecting your company communication is worth the minimal effort.

ViceVersa is a fast, safe, and trustworthy way to back up Zoho emails to a local disk or the cloud. It’s easy, smart, and safe.