How to know an E-mail was recived? Complete Guide

One can send an Email but there are chances that it might not be received on the other end. By clicking the “send” button it is not always guaranteed that the mail will be reflected in the inbox of the person you’ve sent it to. This causes long halts in replies , ill utilisation of time and delays the task to be accomplished due to hindrance in communication on both ends. Keeping a track of all the emails you’ve sent is necessary as it helps to systematically act as a proof for all the information you’ve shared and to whom and if the email you sent has been received on the other end or not.

One can trace the path and check if the emails were received on the other end or not.

Ways to determine if an Email was received are –

Gmail read receipt

Gmail allows users to see if an email recipient has opened it by using a web beacon technique. This allows the sender to automatically download the email and alert the recipient if they open it. However, reading receipts are not instantly enabled, so users must choose to use the service.

Insert an image tag in the email’s HTML.

To monitor an email’s path, users can insert an image tag in the HTML portion of the email. This tag gathers information about the email’s path and does not require permissions, although Gmail read receipts may require consent based on administrative configuration. However, if the image tag is not encrypted, it could potentially harm the data security.

Outlook delivery and read receipts request

Outlook provides two options of receiving receipts – one can ask for a receipt on sending the email or can ask for the same when the email has been read. When creating a message, users may select Options from the main menu to utilize the return receipt function.

Limitations of the traditional methods of tracking emails

These e-mail tracking tools have their limitations, such as receiving a rejection for return receipts and not being supported by all email systems. Traditional email tools are suitable for casual or business settings but not for handling sensitive digital data. They are not always reliable for read recipients, especially in confidential emails or legal disputes.

To handle these instances with professional and reliable techniques, software like MailXaminer is utilized. This is the best email forensic tool, which is useful in disputes, audits, and investigations, ensuring the protection of sensitive and confidential information.

Features –

Intelligence for Advanced Link Analysis.
Offers advanced link analysis to visualize and examine communications between users, enabling researchers to quickly determine the connection between the same. Uses Advanced Search Operators to identify relationships between multiple people and keywords to analyze and display their email correspondence.

Powerful Search Mechanism

Provision of multiple search options, search criteria and filters, search result menu option, and support for multi-language search when scanning the supplied email data file. Allows investigators to put a suspected term in the search box and the program searches for that term in all emails and attachments.

Designated as a Privilege to Limit the Evidence

The sharing privilege is used to safeguard sensitive data, allowing only the relevant individual to view the evidence.

Calendar analysis

The enhanced Calendar analysis tool allows for the examination of suspect’s appointments and meetings, with advanced parameters for various email programs.

Analysis of Evidence Files with Various Mail and Attachment View Options

The software also offers various mail and attachment view options, allowing users to quickly extract email header, information, text, and structure from large volumes of emails. The Message View allows users to see emails with all their front-end attributes, including Path, From, To, Cc, Bcc, Subject, and more.

Multiple Platforms for Loading

Evidence can be loaded via offline mail clients, cloud platforms, disk images, messengers, and more, increasing compatibility with digital email data.

Timeline Analysis

Method for chronologically analysing events within a digital system, such as emails, security problems and illegal access. Investigators use this for gathering data within a certain time range to locate significant occurrences that could point to a breach, questionable behavior, illegal access, or theft of information.

Conclusion

Hence, if you are curious or would like to know if your email was read, regardless of whether it was sent for work or personal reasons. You don’t have to keep guessing, because there are methods for finding out . You may utilize the read receipt approach to keep track of a few emails. But an email tracker service will work better for you if you’re seeking a more easy way to keep a track of your emails, with more data and security.