Microsoft Outlook uses PST files to save email data, and these PST files become oversized over time, slowing down Outlook’s performance and increasing the risk of data corruption. Splitting the PST file into smaller parts helps Outlook run smoothly and saves data from being corrupted. This blog will explore different methods to help us split PST files without losing emails, contacts, or attachments.
Why Should You Split PST File?
Large PST files cause many problems. Let’s discuss them all one by one:
- A large PST file decreases Outlook’s speed, which affects our working efficiency.
- An oversized PST file is more prone to corruption, leading to data loss.
- Splitting the PST file into smaller parts makes it easy to manage the data.
- Smaller size PST files are easy to transfer to another user.
Using Outlook’s Built-in Features
Outlook does not provide any automated solution to split PST file; we can use Outlook features to divide the PST file manually and create a new PST file.
- First, launch Outlook and locate the File > New Items > More Items > Outlook Data File.
- Choose a location and give a name to the new PST file.
- Now, open the Mail view and select the emails you want to move.
- Then, right-click and choose Move > Other Folder.
- Select the new PST file as the destination and confirm the move.
Method 2: Using the Archive Feature
- First, open the File > Options > Advanced.
- Under AutoArchive, hit on AutoArchive Settings.
- Then, Select how old items should be to archive them and set where the archived PST file will go.
- Lastly, run AutoArchive to move large PST file items to a new PST file.
Method 3: Using Outlook Import/Export Tool
- First, launch the Outlook, hit the file button, then Account Settings
- Click on Data Files and create their new PST files using the add button.
- Go to the File > Open & Export > Import/Export.
- Click on Export to a File, then hit Next.
- Choose the PST files and select the folder you want to export.
- Next, save it to the new PST file that was recently created.
- Keep repeating these steps for other folders if needed.
Using Shoviv PST Splitter Software
If manual steps seem challenging to apply, you can try an automatic solution to split the PST files into smaller parts. Shoviv PST Splitter Software is the best way to split PST files and gives you the best results without losing data integrity. Users can split PST files by size, date, folder, or year and support both ANSI and Unicode PST files.
PST Splitter
Steps to Split PST File by using the Shoviv Utility:
- First, download and install the Shoviv Software on your PC.
- Next, select the large PST file to split.
- Choose any criteria to split the PST file: size, date, folder, or year.
- Select the location to save the Output PST file.
- Now, click on the Split to begin the process.
By applying these steps, users can easily split the PST file into smaller parts and increase their working efficiency.
Conclusion
In this blog, we discuss the methods to split PST files into smaller parts. First, we disclose the manual techniques to split PST files, but manual methods have some cons, so we require a fully automatic tool called Shoviv PST Splitter Software, which offers a more convenient and reliable solution. By following the right practices, you can safely split up PST file while ensuring complete data integrity.
Read Related Blogs:
- https://www.shoviv.com/blog/how-to-split-pst-file-in-outlook-manually/
- https://pitstop.manageengine.com/portal/en/community/topic/how-to-break-up-large-pst-files-for-easier-without-losing-data