Relocating to a new office or planning a fit-out is the perfect opportunity to rethink your IT infrastructure from the ground up. But without a clear strategy, you risk downtime, productivity loss, and avoidable expenses. A well-executed move requires more than just moving desks and furniture—it demands a detailed plan to ensure your technology infrastructure is ready from day one.
Here’s a complete IT infrastructure checklist to guide your office transition smoothly and efficiently.
Complete IT Infrastructure Checklist
1. Assess Business Requirements Early
Start with a full assessment of your current and future business needs. This includes:
Number of employees and devices
Types of software and applications used
Bandwidth requirements
Future scalability needs
Having this clarity helps avoid under- or over-investment in infrastructure.
2. Audit Your Existing IT Equipment
Before the move, identify what can be reused, what needs upgrading, and what should be replaced. Outdated equipment might not be worth relocating, especially if it’s nearing the end of its life cycle.
3. Plan Cabling and Network Layout
Work with your office designers and IT team to plan network cabling early. Consider:
Server room placement
Power outlets and backup power supplies
Cabling routes for data and voice
Wireless access point locations
A poorly designed layout can result in connectivity issues and costly fixes post-move.
4. Choose the Right Internet & Telecom Providers
Ensure your new space has access to high-speed, reliable internet. Confirm installation timelines well in advance, as delays in setting up services can impact your entire move-in schedule. Also review VOIP or phone system requirements.
5. Implement Secure Server and Storage Solutions
Whether you’re setting up an on-premises server room or migrating to cloud infrastructure, ensure data storage and processing are secure, compliant, and accessible. Factor in environmental controls, redundancy, and security protocols.
6. Strengthen Cybersecurity Measures
Security should be integral to your setup, not an afterthought. Key steps include:
Installing firewalls and endpoint protection
Configuring secure access points
Implementing multi-factor authentication (MFA)
Ensuring network segmentation where appropriate
A new location may also come with different risk profiles, so assess physical and digital security needs.
7. Set Up Backup and Disaster Recovery
Moving offices is a critical time to review or implement a disaster recovery strategy. Regular backups (both on-site and off-site/cloud-based) ensure that even if something goes wrong, business operations can resume quickly.
8. Test Before You Move In
Before the official move-in date:
Test network connectivity in every workspace
Check power supply reliability and backup systems
Validate access to shared drives, servers, and cloud platforms
A test run can highlight issues before they affect your operations.
9. Train and Support Your Staff
After setup, make sure employees know how to use new systems or tools. Offer guidance on best practices and provide access to helpdesk support for the transition period.
10. Document Everything
From network diagrams to vendor contacts, maintain comprehensive documentation. This becomes essential for troubleshooting, onboarding, and future upgrades.
Final Thoughts
A successful office move or fit-out isn’t just about changing spaces—it’s about enabling your business to thrive in its new environment. With the right IT infrastructure in place, your team can hit the ground running with minimal disruption. Use this checklist to plan proactively and avoid common pitfalls that derail tech readiness during transitions.
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